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Procedure for
Approval and Printing Extension Newsletters, Programs and Brochures
- All newsletters,
programs and brochures, while not requiring reading committee review,
must follow all other procedures outlined below. Current newsletters
are quarterly, with material due approximately the first of January,
April, July and October. For distribution and printing efficiency, any
additional newsletters should follow this format.
- Existing newsletters,
programs and brochures are prepared by the author, using WordPerfect
software if possible. After approval by the department head, a hard
copy and an electronic copy are sent directly to the publication editor
for editing and production. The average time for production (including
editing, layout, proofing and corrections) is two weeks. Printing requires
additional time — at least two-three weeks for newsletters, usually
less than a week for quick-copied items. Please allow adequate time
for production and printing.
- All materials (except
subsequent issues of an established newsletter) should be accompanied
by a printing authorization form (ADMF-76), signed by the author
and the department head. The publication editor will also sign the form,
and return a copy to the department head and a copy to the author.
- If a program is
a repeat from last year with minor changes (and was prepared in Marketing
and Communications), please contact the appropriate publication editor
to check if the information is on file. If so, you will be advised how
to prepare the manuscript for production. If not, the material should
be submitted (both hard copy and electronic copy) just as any
other publication.
Updated June 2002
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