Reading Committee Manuscript Policy
The
increasing use of desktop publishing throughout Extension has allowed
each office to create documents that look professional, include graphics
and, in general, improve our image from the typewritten materials
of just a few years ago. However, this does create a problem when
the material is to be submitted to a Reading Committee for peer review.
It is very
difficult, and in some cases impossible, to make editorial changes
and suggestions on a printed document that has already been formatted
— often single-spaced, in columns and with graphics inserted
into the copy. The reviewers have no room to write comments and
questions.
An additional
problem: In some cases, documents submitted for peer review have
already had designers do layout and illustrations. When peer review
is completed, and authors make changes based on reviewers' comments,
the layout and perhaps the illustrations must also be revised, causing
additional work (and expense) for both the author and the designer.
Accordingly,
effective immediately, all authors submitting materials for
peer review should prepare their manuscripts in the following manner:
1. Type text double-spaced.
2. Type text with no columns, unless
required by tables included in the manuscript.
3. Indicate in the text where photos
and illustrations should be placed in relation to text, but do not
insert and wrap text around them.
4. Prepare tables as you wish them
to look, but please use no smaller than 8-point type.
5. Place only one space after
a period. This will simplify subsequent layout and design when the
disk containing
the text is sent to Communications for production.
6. Do not type text in all capital
letters. Use caps and lowercase instead. This will simplify subsequent
layout and design.
If manuscripts
sent to Reading Committees do not follow these guidelines, they
will be returned to the author for corrections.
Thank you for
your help with this policy.
Updated June
2002
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